How To Get All Details of Scheduled Reports on The SSRS Server using SQL?
A few friends have been looking at a few methods to get all the details of all scheduled reports on the SSRS Server on an on-prem deployment.Here is simple SQL query which will give you details on report subscription along with Subscription type, render format, next run date, time, email ID configured with subscription etc.
Please Note: You need to run this SQL Query on your report server database.
SELECT
c.Name AS ReportName,
'Next Run Date' = CASE next_run_date
WHEN 0 THEN null
ELSE
substring(convert(varchar(15),next_run_date),1,4) + '/' +
substring(convert(varchar(15),next_run_date),5,2) + '/' +
substring(convert(varchar(15),next_run_date),7,2)
END,
'Next Run Time' = isnull(CASE len(next_run_time)
WHEN 3 THEN cast('00:0'
+ Left(right(next_run_time,3),1)
+':' + right(next_run_time,2) as char (8))
WHEN 4 THEN cast('00:'
+ Left(right(next_run_time,4),2)
+':' + right(next_run_time,2) as char (8))
WHEN 5 THEN cast('0' + Left(right(next_run_time,5),1)
+':' + Left(right(next_run_time,4),2)
+':' + right(next_run_time,2) as char (8))
WHEN 6 THEN cast(Left(right(next_run_time,6),2)
+':' + Left(right(next_run_time,4),2)
+':' + right(next_run_time,2) as char (8))
END,'NA'),
Convert(XML,[ExtensionSettings]).value('(//ParameterValue/Value[../Name="TO"])[1]','nvarchar(50)') as [To]
,Convert(XML,[ExtensionSettings]).value('(//ParameterValue/Value[../Name="CC"])[1]','nvarchar(50)') as [CC]
,Convert(XML,[ExtensionSettings]).value('(//ParameterValue/Value[../Name="RenderFormat"])[1]','nvarchar(50)') as [Render Format]
,Convert(XML,[ExtensionSettings]).value('(//ParameterValue/Value[../Name="Subject"])[1]','nvarchar(50)') as [Subject]
---Example report parameters: StartDateMacro, EndDateMacro & Currency.
,Convert(XML,[Parameters]).value('(//ParameterValue/Value[../Name="StartDateMacro"])[1]','nvarchar(50)') as [Start Date]
,Convert(XML,[Parameters]).value('(//ParameterValue/Value[../Name="EndDateMacro"])[1]','nvarchar(50)') as [End Date]
,Convert(XML,[Parameters]).value('(//ParameterValue/Value[../Name="Currency"])[1]','nvarchar(50)') as [Currency]
,[LastStatus]
,[EventType]
,[LastRunTime]
,[DeliveryExtension]
,[Version]
FROM
dbo.[Catalog] c
INNER JOIN dbo.[Subscriptions] S ON c.ItemID = S.Report_OID
INNER JOIN dbo.ReportSchedule R ON S.SubscriptionID = R.SubscriptionID
INNER JOIN msdb.dbo.sysjobs J ON Convert(nvarchar(128),R.ScheduleID) = J.name
INNER JOIN msdb.dbo.sysjobschedules JS ON J.job_id = JS.job_id
Please Note: You need to run this SQL Query on your report server database.
SELECT
c.Name AS ReportName,
'Next Run Date' = CASE next_run_date
WHEN 0 THEN null
ELSE
substring(convert(varchar(15),next_run_date),1,4) + '/' +
substring(convert(varchar(15),next_run_date),5,2) + '/' +
substring(convert(varchar(15),next_run_date),7,2)
END,
'Next Run Time' = isnull(CASE len(next_run_time)
WHEN 3 THEN cast('00:0'
+ Left(right(next_run_time,3),1)
+':' + right(next_run_time,2) as char (8))
WHEN 4 THEN cast('00:'
+ Left(right(next_run_time,4),2)
+':' + right(next_run_time,2) as char (8))
WHEN 5 THEN cast('0' + Left(right(next_run_time,5),1)
+':' + Left(right(next_run_time,4),2)
+':' + right(next_run_time,2) as char (8))
WHEN 6 THEN cast(Left(right(next_run_time,6),2)
+':' + Left(right(next_run_time,4),2)
+':' + right(next_run_time,2) as char (8))
END,'NA'),
Convert(XML,[ExtensionSettings]).value('(//ParameterValue/Value[../Name="TO"])[1]','nvarchar(50)') as [To]
,Convert(XML,[ExtensionSettings]).value('(//ParameterValue/Value[../Name="CC"])[1]','nvarchar(50)') as [CC]
,Convert(XML,[ExtensionSettings]).value('(//ParameterValue/Value[../Name="RenderFormat"])[1]','nvarchar(50)') as [Render Format]
,Convert(XML,[ExtensionSettings]).value('(//ParameterValue/Value[../Name="Subject"])[1]','nvarchar(50)') as [Subject]
---Example report parameters: StartDateMacro, EndDateMacro & Currency.
,Convert(XML,[Parameters]).value('(//ParameterValue/Value[../Name="StartDateMacro"])[1]','nvarchar(50)') as [Start Date]
,Convert(XML,[Parameters]).value('(//ParameterValue/Value[../Name="EndDateMacro"])[1]','nvarchar(50)') as [End Date]
,Convert(XML,[Parameters]).value('(//ParameterValue/Value[../Name="Currency"])[1]','nvarchar(50)') as [Currency]
,[LastStatus]
,[EventType]
,[LastRunTime]
,[DeliveryExtension]
,[Version]
FROM
dbo.[Catalog] c
INNER JOIN dbo.[Subscriptions] S ON c.ItemID = S.Report_OID
INNER JOIN dbo.ReportSchedule R ON S.SubscriptionID = R.SubscriptionID
INNER JOIN msdb.dbo.sysjobs J ON Convert(nvarchar(128),R.ScheduleID) = J.name
INNER JOIN msdb.dbo.sysjobschedules JS ON J.job_id = JS.job_id
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